Privacy Policy

SPRA Website Privacy Policy

We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information.

What information do we collect?

We may collect, store and use the following kinds of personal data:

  1. Information about your computer and about your visits to and use of this website, such as your IP address, geographical location, browser type, referral source, length of visit and number of page views
  2. Information relating to any transactions carried out between you and us on or in relation to this website, including information relating to communication you make with us via this web site
  3. Information that you provide to us for the purpose of registering with us
  4. Information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters
  5. Any other information that you choose to send to us.

What is a cookie?

A cookie is a small file placed on your computer's hard drive. It enables our website to identify your computer as you view different pages on our website.

Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They also enable us to see information like how many people use the website and what pages they tend to visit.

How we use cookies

We may use cookies to:

  • Analyse our web traffic using an analytics package. Aggregated usage data helps us improve the website structure, design, content and functions.
  • Identify whether you are signed in to our website. A cookie allows us to check whether you are signed in to the site.
  • Test content on our website. For example, 50% of our users might see one piece of content, the other 50% a different piece of content.
  • Store information about your preferences. The website can then present you with information you will find more relevant and interesting.
  • To recognise when you return to our website. We may show your relevant content, or provide functionality you used previously.

Cookies do not provide us with access to your computer or any information about you, other than that which you choose to share with us.

Controlling cookies

Most browsers allow you to refuse to accept cookies. (For example, in Internet Explorer you can refuse all cookies by clicking Tools, Internet Options, Privacy, and selecting Block all cookies using the sliding selector.) This will, however, have a negative impact upon the usability of many websites. We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google’s privacy policy is available at:

Using your personal data

Personal data submitted on this website will be used for the purposes specified in this privacy policy or in relevant parts of the website. We may use your personal information to:

  1. Update our internal records
  2. Administer the website
  3. Improve the products and services we provide
  4. Improve your browsing experience by personalising the website
  5. Send you email notifications which you have specifically requested
  6. Deal with enquiries and complaints made by or about you relating to the website. We will not, without your express consent, provide your personal information to any third parties for the purpose of direct marketing

Other disclosures

In addition to the disclosures reasonably necessary for the purposes identified elsewhere in this privacy policy, we may disclose information about you:

  1. to the extent that we are required to do so by law;
  2. in connection with any legal proceedings or prospective legal proceedings;
  3. in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk); and
  4. to the purchaser (or prospective purchaser) of any business or asset which we are (or are contemplating) selling. Except as provided in this privacy policy, we will not provide your information to third parties.

General Data Protection Regulations (GDPR) - Lawful Basis

The General Data Protection Regulations (GDPR) take effect on 25 May 2018. The requirement to have a lawful basis in order to process personal data is not new. It replaces and mirrors the previous requirement to satisfy one of the ‘conditions for processing’ under the Data Protection Act 1998 (the 1998 Act). The GDPR does however place more emphasis on being accountable for and transparent about our lawful basis for processing.

Lawful bases for processing are set out in Article 6 of the GDPR. At least one of these must apply whenever we process personal data:           

  • The SPRA operates under the lawful basis of ‘Consent’ (evidenced in permissions/acknowledgements provided by/secured from individuals as part of their initial application for membership and/or continuing subscription to / ongoing participation or receipt of Association Benefits or Services, including lottery subscriptions).
  • In specific circumstances, ‘Contract’ or 'Legal Obligation' may also apply, (for example, facilitating particular discount arrangements, or corporate memberships such as Glasgow City Council Gym Club membership, or according with the expectations of Employment law (for SPRA staff), or HMRC reporting requirements). See below:

(a) Consent: the individual has given clear consent for us to process their personal data for a specific purpose.

(b) Contract: the processing is necessary for a contract we have with the individual, or because they have asked us to take specific steps before entering into a contract.

(c) Legal Obligationthe processing is necessary for us to comply with the law (not including contractual obligations)..

We will retain and manage your nominal information, with this extending to and including payroll and/or bank details where provided, to administrate your membership and/or support any services provided by the Association or otherwise subscribed to by you. For example, this includes ensuring you remain a member of the Association as and when you attempt to login to 'members-only' pages on this website, attempt to reserve services dependent upon membership of the Association and/or reviewing and renewing annual membership subscription types.

Controlling information about you

When you fill in a form or provide your details on our website, you will see one or more options allowing you to opt-in to receive marketing communications from us by email, telephone, text message or post.

If you have agreed that we can use your information for marketing purposes, you can change your mind easily, via one of these methods:

  • Sign in to our website and change your opt-in settings
  • Unsubscribe to our emails through the Unsubscribe button at the bottom of our emails

We will never lease, distribute or sell our mailing list or your personal information to third parties.

Any personal information we hold about you is stored and processed under our data protection policy, in line with the Data Protection Act 1998.

Security of your personal data

We will always hold your information securely.

To prevent unauthorised disclosure or access to your information, we have implemented strong physical and electronic security safeguards.

We also follow stringent procedures to ensure we work with all personal data in line with the Data Protection Act 1998.

Policy amendments

We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes.

Third party websites

The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.

Updating information

You can update your personal information in the ‘My Account’ Section of the website. This will be transferred to our secure internal members’ database with only limited information held on the SPRA website.


If you have any questions about this privacy policy or our treatment of your personal data, please write to us by: email to or by post to SPRA Office, Baird St Police Office, 6 Baird St, Glasgow, G4 0EZ